Project name
Armada
A unified platform to automate workflows, generate trivia content, manage staff and locations, and keep the marketing website up to date.
Client
Pub trivia company
What it is
Content and scheduling management, AI quality control
Connects to
Website · Xero · Gemini · Google Drive · Google Slides · Gmail
Services
AI-powered automationContent Quality ControlSchedulingContent management
01
The situation
- Trivia production taking hours each week.
- Numerous errors missed by humans.
- Fragmented spreadsheets and documents.
- No central hub for information.
- Marketing website not updated frequently and often with outdated information.
- Poor communication with hosts and customers.
02
What we built
- A single web-based platform to manage content, questions, locations, events, scheduling.
- Automated workflows for content generation, staff scheduling, event management.
- Website info drawn directly from live database.
- AI oversight, quality control, categorisation embedded as part of the workflow.
03
The outcome
- Errors eliminated from the production workflow — AI checks every event before it ships.
- Production down from ~an hour to 4 minutes per event.
- Marketing website inherently up to date and correct.
- Improved communication with hosts and customers.
Process run-time
4 minutes
to produce a trivia event and brief the host — down from 45–60 minutes each.
“We went from spending hours producing trivia each week to just a few minutes. The AI automations ensure that there are no mistakes and everything is always up to date. It’s honestly transformed how we run our business — zero errors, our staff and customers are happier.”
Patrick Gallivan, Co-Founder - Know Brainer Trivia
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